Procurement Project Officer

Procurement Project Officer

Company Overview:

About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.

Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.  

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com 

Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Project Overview and Role:

Primary Duties and Responsibilities: 

The Humanitarian and Stabilisation Operations Team
(HSOT), contracted by Palladium International Ltd, provides the Foreign
Commonwealth & Development Office (FCDO) with humanitarian operations
services and the UK Government’s Stabilisation Unit (SU) with stabilisation operations
support.
This
role forms a part of the Procurement and Logistics (P&L) Team and will be
responsible for providing  end to end
project management of procurement and logistics tasks for both clients and will
include procurement of goods and services for both annual budgets and response projects.
The role reports into the Procurement and Logistics Programme Manager.

Key
Responsibilities

• Produce specifications, tender documents, evaluation criteria
  & reports, framework agreements, purchase orders for goods and services, payment
  authorisations forms and correspondence with suppliers as necessary for the
  management of HSOT procurement projects.
• Sourcing and market research of potential bidders and products
  relevant to the team including potential innovations to goods, services &
  processes. Review and assess suppliers in accordance with the HSOT Due
  Diligence guidelines and FCDO’s Supplier Code of Conduct.
• Organise inspection and freight services as relevant and manage
  the evaluation of inspections reports, goods received notices and other
  relevant documents.
• Develop good working relationships with commodity suppliers, to
  facilitate a good response in tenders and emergencies.
• Procurement and sales of medicines and warehousing and transport
  services for medicines in strict accordance with the EU Good Distribution
  Practice of medicinal products for human use (GDP) Guidelines, 2013
  Provide project coordination support within the P&L Team including:
• Project creation, budget design & management and using HSOT
  systems;
  Submit forecasting and accruals to HSOT Finance team; and
  Financial budget reporting as agreed with the client, both routine
  & ad hoc ;
  Deployment and demobilisation of surge and core team staff for P&L
  Team projects including contract issuance, liaison with FCDO offices,  arranging travel & visas.
• Develop excellent working client relationship with FCDO and SU,
  instilling confidence regarding the team’s capacity, quality of advice and
  reporting

Required Qualifications:

Candidate Requirements

• Experience of supporting
  & coordinating aspects of procurement and supply chain processes
• Experience of drafting and
  issuing purchase orders and processing invoices.
• Experience in administration
  and expense management including excellent Microsoft Office skills.
• Outstanding organisational
  skills in terms of planning, managing information, controlling timelines and
  meeting deadlines. Demonstrable attention to detail and accuracy.
• Strong communication and
  interpersonal skills, and proven experience of building excellent collaborative
  working relationships, both internal and external.
• Proven ability to
  communicate complex procedures and situations to varied stakeholders/clients.
• Proven
  ability to deal with a varied, demanding, often conflicting and rapidly
  changing workload
• Please apply if you hold the right to work in the UK. The closing date for this vacancy is 21st November. The role is a fixed term employment contract for 8 months.