PRISMA – HR Assistant

PRISMA – HR Assistant

Company Overview:

About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.

Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.  

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com 

Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process. 

Project Overview and Role:

The Australia-Indonesia
Partnership for Promoting Rural Incomes through Support for Markets in
Agriculture (PRISMA 2) is a five-year program (2019 – 2023) funded by the
Australian Government’s aid program and implemented in cooperation with the
Government of Indonesia. The program will build upon the achievements and
results of Phase 1 (2013-2018), using a market systems development (MSD)
approach to support inclusive economic growth in Indonesia’s agriculture
sector.

PRISMA 2 will improve smallholder
farmers’ competitiveness and access to new markets, better inputs, know-how and
technology. It will aim to achieve a sustainable 30% increase in the net
incomes of 700,000 smallholder farming households in Indonesia by 2023 (a total
of 1 million farming households). The program operates in six provinces: East
Java, West Nusa Tenggara (NTB), East Nusa Tenggara (NTT), Papua, West Papua and
Central Java. 

Under the direction of the Human Resources
Manager, the Human Resources Assistant will assist in compiling and keeping HR
documents, and the administration function in general Human Resource.

Primary Duties and Responsibilities: 

Duties and tasks:

1. Input information into the HR databases including, but not limited to employee database both in Excel and/or PRISMA’s system on a regular basis and ensure the data is accurate.
2. Manage the staff leave and timesheet in PRISMA’s system, assist staff with leave and timesheet administration, and ensure leave and timesheet are recorded properly.
3. Ensure registration of staff and family insurances, BPJS Healthcare and BPJS Manpower and ensure that the membership cards are available.
4. Ensure medical reimbursement process and maintain communication with broker insurance company.
5. Ensure appropriateness and completeness of all HR documents, including but not limited to personnel files, consultant files, performance review, training forms and exit interview both in hard and soft copies.
6. Support the HR Officer in issuing correspondence such as employment letter.
7. Assist the HR Officer in recruitment functions of staff and consultants including but not limited to facilitating the interview process, supporting logistics for interviews, undertaking reference checks, maintaining recruitment databases, and other administrative matters in line with the Company’s recruitment processes.
8. Other tasks as reasonably requested by the HR Manager and/or the Chief Operating Officer

Required Qualifications:

Essential

• Experience
  in delivery of HR administrative support to large projects or
  organisations.
• Demonstrate
  a high level of strong administration skills and record management.
• Ability
  to demonstrate sound written and oral communication skills.
• Demonstrate
  the ability to be a self-starter and complete assignments with minimal
  supervision.
• Have
  the ability to prioritise tasks accordingly and demonstrate a high level
  of organisation
• Proven
  ability to work in a team and a collaborative work environment
• Fluency
  in Bahasa Indonesia and a good working knowledge of English.

Desirable

• Knowledge of Indonesian HR laws including BPJS Manpower and Healthcare, income tax, regulations, and practices.
• Tertiary studies (Bachelor or Diploma degree) in information management, administrative management, or human resources (or equivalent experience)

Female candidates and people with disabilities are strongly encouraged to apply.

Application closed on Sunday, 28 November 2021.