Finance & Administration (F&A) Manager , Uganda
Company Overview:
About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Project Overview and Role:
The Finance and Administration Manager (FAM)
will oversee all finance, administrative, human resource and operational
activities of the project and a team of support personnel. This includes
developing and overseeing finance and accounting systems that comply with USAID
requirements and Palladium practices. In coordination with the COP, s/he will
develop annual budgets that are aligned with the project work plan. S/he will
also ensure compliance with contractual, USAID/USG, and Ugandan requirements
for reporting, finance, and administration. S/he will also ensure payroll
processes and adherence to Ugandan human resources policies. The FAM reports to the Chief of Party (COP) on a
day-to-day basis with specific financial reporting to the Finance &
Operations staff at Palladium’s US health practice area in the United States. The position is based in Uganda.
Primary Duties and Responsibilities:
- Maintains financial and accounting systems and procedures in accordance with Palladium corporate requirements and USAID regulations.
- Oversees annual Palladium audit and prepares management response on any queries.
- Supervises and monitors the in-country finance and operations team and activities ensuring that standard accounting principles are followed in carryout out financial transactions.
- Maintains regular communications with the senior management team providing relevant and timely financial information for planning and decision-making purposes.
- In consultation with the CoP prepares the annual workplan budgets and monitors the same through the year and ensuring any variances are within acceptable ranges and explanations filed.
- Undertakes cashflow management- ensuring sufficient funds are drawn for project implementation and the office petty cash/operating cash system produces accurate and timely cash flow projections and forecast.
- Maintains accurate and up-to-date financial records and the filing system.
- Prepares financial and other reports as required for internal management, the headquarters office, and donors, as appropriate and requested.
- Oversees project procurements and administration of contractual agreements with vendors and consultants and other relevant parties.
- Ensures sound contracts and grants management systems for awarding and executing sub-award? agreements.
- Reviews semi-monthly financial reports and submits to headquarters within stipulated dates in the calendar.
- Retains overall responsibility for receiving, documenting, and managing all stocks and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times.
- Ensures compliance with Company policies, Donor requirements and in country laws, in relation to Human resources functions; staffing and personnel files, payroll and statutory filings.
- Oversee the maintenance
of all project assets and inventory from acquisition to final disposition in
accordance with the company policies, in country laws and donor requirements.
- Performs other duties as may be directed.
Required Qualifications:
- Experience in program management and finance/budget experience with USAID-funded project.
- Demonstrated knowledge and experience with USAID compliance requirements regarding finance/budget systems and processes
- Experience with USAID contracting assistance award mechanisms;
- Experience with developing systems and processes for awarding and oversight of grants;
- Excellent skills in Microsoft Word, Outlook, and Excel;
- Proven experience and knowledge of USAID management, operations, and financial/budget systems.
- Ability to work with minimal supervision
- Well-developed and effective organizational skills, including to ability to multi-task, and work in a high-pressured environment.
- Sound understanding / experience in financial processing and management
- Good written and verbal communication, liaison and interpersonal skills.
- Fluent written and spoken English required.
Uganda
Uganda,
