Sr. Associate, Contracts, SCM, GHSCO, Arlington, United States 164 views

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Time Type:

Full time

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Chemonics seeks a Prime IDIQ associate to join the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project and to join the Prime Contract team. The Prime IDIQ associate is responsible for performing tasks related to the compliance of the prime contract for the GHSC-PSM project. This individual advises staff and provides guidance related to prime contract administration and compliance by applying an understanding of contractual requirements, and Chemonics systems and processes. This is an exciting opportunity for individuals interested in contract management and administration to work with experts in their field and contribute to GHSC-PSM’s lifesaving work globally. We are looking for individuals who have a passion for making a difference in the lives of people around the world!

The Prime Contract IDIQ Project Management Unit (PMU) manages all client communication related to GHSC-PSM contractual inquiries and issues, including submitting all approval requests directly to the client, USAID.

Responsibilities include:

Apply critical thinking skills to advise and guide staff on prime contract administration and compliance, in coordination with GHSC-PSM Risk Management, GHSCO Regional, and Core Compliance teams

Gather, track, and report information pertaining to prime contract management and administration

Identify and troubleshoot prime contract management and administration risks in coordination with the Prime Contract manager/s and director

Build capacity of GHSC-PSM headquarters, country teams, and GHSCO staff on all prime contract requirements and management best practices through learn bites and training

Independently draft client communications, review approval requests, such as salary approval, non-expendable property, third country national waivers, and monitor the approvals process

Independently communicate with the client and lead development and continuous improvement of processes and procedures for client communications and client management

Process field reports, including time and expense reports and other client-related reports

Draft and manage project-related trackers and other documentation

Coordinate with project team to compile agendas for weekly teleconferences and other project-related meetings

Track project spending against budget, monitors level-of-effort utilization, invoices, subcontractors’ costs, expense reports, deliverables, etc., to monitor compliance with contract and Chemonics’ regulations; issue status reports as needed

Field ad hoc project procurement requests, including drafting Requests For Proposals (RFPs) /Requests For Quotations (RFQs) based on approved templates, issuing solicitations, and supporting the administration of the selection process and the execution of the agreement, under direction of supervisor; send scopes of work, policies, and allowances/benefits for headquarters and field staff and consultants

Lead full recruitment cycle from sourcing to selection for project and suggest candidates for a variety of field positions

Maintain knowledge in own discipline and begins to expand versatility in international development work by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and Chemonics’ practice networks

Contribute to technical practice relevant to areas of interest or focus, sharing information and best practices learned with the company



continuous improvement

contract management


developed countries

global health

personnel management


project management

risk management

supply chain

time management


Participate on proposal teams by taking on roles such as CV writer, past performance writer, expat and local recruiter, and coordinator; may mentor others

Perform other duties as required


Bachelor’s degree or equivalent work experience required

Minimum 2 years of relevant or professional work experience

Demonstrated ability to handle routine tasks and operational issues, particularly in project, contract, or grants management (prime or sub level) in the public or private sectors

Project management skills, including budget management, contractual compliance, client relations and knowledge of client, and personnel management

Demonstrated ability to communicate clearly and concisely in verbal and written communications; strong cross-culture communication and sensitivity skills

Ability to multitask with strong attention to detail, organization, and time management in a fast-paced environment

Demonstrated ability to follow standard practices and procedures, receive general instruction and supervision, and contribute to projects and initiatives

Ability to work independently and as part of a team

Strong customer service and interpersonal skills with demonstrated ability to treat information with discretion and exhibit sensitivity and tact in communications

Demonstrated resourcefulness in problem-solving and initiative to learn new skills

Strong knowledge of MS Office applications

Willingness to travel and work abroad in less developed countries for at least four to eight weeks per year

Previous experience working in international development and/or living or conducting volunteer work in developing countries preferred

Demonstrated leadership, versatility, and integrity

English fluency required, secondary language proficiency preferred

Application Instructions: Apply through our Career Center at by August 12, 2021. No telephone inquiries, please. Only finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

COVID-19 Recruitment Information

Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.


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