Senior Program Assistant, Global Health, UK, London, United Kingdom 375 views

Group Summary

Our Global Health Division harnesses advances in science and technology to save lives in poor countries. We focus on the health problems that have a major impact in developing countries but get too little attention and funding. Where proven tools exist, we support sustainable ways to improve their delivery. Where they don’t, we invest in research and development of new interventions, such as vaccines, drugs, biologics, and diagnostics. Our program strategy teams (PST’s) focus on infectious & communicable diseases such as HIV/AIDS, malaria, tuberculosis, neglected tropical diseases, enteric and diarrheal diseases, and pneumonia. Our work in maternal, neonatal and child health focuses on ensuring that women and newborns survive and remain healthy before, during and after childbirth, and ensuring optimal growth, neuro-development and resistance to disease, by identifying and addressing underlying biological vulnerabilities. These strategies are supported by functional teams that focus on Discovery & Translational Sciences, Disease Modeling, Innovative Technology Solutions, Vaccine Development, Integrated Development, and Innovation Introduction (I2).

Position Summary

We are seeking an exceptional Senior Program Assistant to provide administrative support for the UK-based I2 Director, as well as the rest of the I2 team. The I2 team is a newly formed functional team which drives product launch and scale up plans and activities in close collaboration with the PST’s and our Global Development Program (GDP). Our work is designed to be in alignment with the PSTs, in that there is a Product Introduction lead for HIV & TB, Maternal Newborn Child Health (MNCH) & Family Planning (FP), Nutrition, Malaria, and Devices & Diagnostics. You will also provide on-site support to a small number of Global Health and/or Global Development employees based out of the UK office. You are someone that enjoys administrative support, thrives in a fast-paced, high-intensity environment, and excels at time management, organization, and planning skills. Your entrepreneurial spirit, love of efficiency, attention to detail, resiliency, resourcefulness, discipline, and good judgment will make you successful in this role. A successful candidate will be able to demonstrate a proven ability to operate autonomously, take initiative amidst ambiguity, and excel in a diverse environment.

You will report to the Director of the I2 team and will be based out of London, UK.

Responsibilities

Schedule a high volume of meetings with multiple partners across multiple time zones and handle complex calendars for team members. Anticipate key deadlines and meetings and provide proactive support to minimize late or unexpected changes

Arrange extensive domestic and international travel, secure visas for team members, and submit expense reports

Schedule and plan for on-site and off-site meetings, retreats, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials

Act as liaison for team with internal & external partners, answering questions, and routing requests appropriately

Draft critical communications to internal or external audiences on team members’ behalf and edit communications as needed

Navigate the complex global matrix and cross-foundation operations to gather information, identify conflicts and develop relationships required to negotiate schedules, materials, deadlines, etc.

Handle meeting agendas, minutes, and action items

Partner with Seattle-based team PA to develop engaging ways to build and strengthen the team culture and hold one another accountable to team’s guiding principles

Support ad-hoc project management needs across the team

Qualifications

Tags

child health

global health

logistics

malaria

mnch

project management

research and development

vaccine development

Senior level work experience in an office setting is desirable, preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts

Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including calendar management, travel arrangements, and event planning coordination

Excellent verbal and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels, both inside and outside the organization

Experience establishing organizational systems to improve efficiency and functioning in a changing environment

Experience in project management preferred

Proficient with MS Office Suite (Excel, Word, PowerPoint, Outlook, and Teams), and adept at learning new software

Comfortable with developing strong working relationships with colleagues across the organization, at all levels, and across time zones

Positive, collaborative approach to work

Ability to adjust to wide variety of working styles

Tolerance for ambiguity and ability to apply structure to simplify complex problems

Motivated to ‘roll up sleeves’ to execute and deliver on commitments as a self-starter, in the most practical and efficient way

Grace under fire, sense of humor, happy to take and give feedback

As part of our standard hiring process for new employees, employment with the Bill and Melinda Gates Foundation will be contingent upon successful completion of a background check.

The Bill & Melinda Gates Foundation is dedicated to the belief that all lives have equal value. We’re committed to creating a workplace where employees thrive both personally and professionally. We also believe our employees should reflect the rich diversity of the global populations we aim to serve—in race, gender, age, cultures and beliefs—and we support this diversity through all of our employment practices.

All applicants and employees who are drawn to serve the mission of the Bill & Melinda Gates Foundation will enjoy equality of opportunity and fair treatment without regard to:

* Race

* Color

* Age

* Religion

* Pregnancy

* Sex

* Sexual Orientation

* Disability

* Gender Identity

* Gender Expression

* National Origin

* Genetic Information

* Veteran Status

* Marital Status

* Prior Protected Activity

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