Senior Finance and Administration Officer, Juba, South Sudan 107 views

Why Join IntraHealth?

IntraHealth International is a global health nonprofit that has worked for 40 years in over 100 countries. We improve the performance of health workers and strengthen the systems in which they work so that everyone everywhere has the health care they need to thrive.

IntraHealth’s programs generate long-term social and economic impact to keep communities around the world healthy, strong, and prosperous. And our dynamic staff are passionate about global health and committed to excellence.

Join us. The future of global health starts here.

SUMMARY OF ROLE

Advancing HIV & AIDS Epidemic Control (AHEC) Activity is a USAID funded consortium led by IntraHealth to create a rapid community-led response and aggressively strengthen HIV services along the prevention-to-care continuum, paying special attention to case finding and retention. This four-year, contract build on IntraHealth’s 15-year history of partnership in South Sudan as it works with the government to increase the effectiveness and efficiency of the country’s efforts toward HIV epidemic control. Through a layered approach with local organizations and PEPFAR implementing partners, the South Sudanese government, and local communities, AHEC will build local capacity and resilience and adapt evidence-based HIV prevention, care, and treatment interventions for people living with HIV.

The Senior Finance and Administration Officer is responsible for providing technical support in financial and administrative management of AHEC Activity.

ESSENTIAL FUNCTIONS

Compile and analyze financial information to prepare entries budgets and accounts, such as general ledger accounts and document business transactions.

Support the Finance and Administration Director in developing, implementing and maintaining financial policies, rules, regulations and procedures.

Establish, maintain and coordinate implementation of internal controls to safeguard organizational financial and non-financial assets.

Perform routine cash counts, reconciliations and ensure completeness of the accounting documents.

Review accounting and related system reports for accuracy and completeness.

Prepare payment vouchers, Local purchase LPOs, invoices, and other accounting documents.

Maintain financial data bases, computer software systems and manual filing systems.

Review outstanding account receivables, discuss outstanding balances with appropriate advance holder and ensure timely clearance of outstanding accounts receivables.

Participate in preparation of monthly cash forecast requests.

Support the Finance and Administration Director in managing funds awarded to local sub-grantees and provides technical support in funding mechanisms, budget management and financial reporting.

Provide support to the Finance and Administration Director in monitoring project expenditures against budgets.

Serves as an agent to the Project Bank Accounts.

Participate in preparing required periodic project financial reports as required by donors, headquarters and local statutory bodies.

Participate in audits for the Country Program and provide required responses to raised audit queries.

Monitor the financial holding requirements of the project to ensure adequate availability of cash to meet the programmed obligations and commitments.

Ensure strict compliance and adherence to USG financial rules and regulations.

Supervise the procurement functions of the Program and ensure strict adherence with the organization’s policies.

Support the Finance and Administration Director in overseeing management of program vehicles, office supplies and equipment.

Supervise the inventory management of program assets.

Tags

computer software

financial management

financial reporting

global health

hiv prevention

interpersonal relations

local communities

non financial assets

people living with hiv

pepfar

procurement

project expenditures

reconciliation

vehicles

Manage the working environment of program and ensure staffs are provided with conducive office space and necessary work equipment’s.

Perform any other duties that shall be assigned from time to time.

MINIMUMEXPERIENCE AND EDUCATION

Required

Degree in Business Administration or Commerce majoring in Accounting with a minimum of 5 years’ experience in finance and administration.

Excellent knowledge of tools, procedures and international standards for purchase of goods and service within the context of USAID Rules and Regulations.

Knowledge of USAID grants administrative and financial management procedures.

Knowledge and experience on USAID contracts management will be essential.

Previous background in institutional environment of development cooperation or agencies (USAID, INGO’s, UN system, multilateral cooperation, etc.)

Proficiency in MS outlook, MS Word, MS Excel, and online financial systems, databases and software, particularly QuickBooks.

Fluent in spoken and written English and Arabic.

High moral integrity, as well as diplomacy, impartiality, and discretion with proven ability to work and act under pressure and with discretion in a military environment.

Demonstrate ability to work effectively in a team of international and local staff in dynamic and sometimes logistically constrained environments.

Ability to lead and supervise a team of hard-working staff.

Ability to meet tight deadlines.

Ability to work under a stressful environment.

Applicant must be a South Sudanese national

Preferred

A minimum of ACCA/CPA Level 2

Knowledge of the political, economic and cultural situation in South Sudan

Applicants are required to upload their National ID card and academic transcripts along with a professional Curriculum Vitae (CV).

COMPETENCIES

Innovation: Develops new, better or significantly different ideas, methods, solutions or initiatives within your role that result in improvement of IntraHealth’s performance and meeting objectives, results and global commitments.

Accountability: Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for IntraHealth’s success. Exercise ethical practices, respectful words and behaviors and equitable treatment of others in all activities.

Service Excellence: Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly

Effective Communication (Oral and Written): Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Planning and Organizing: Develops clear goals that are consistent with agreed upon strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources for completing work; foresees risks and allows for contingencies when planning; and monitors and adjusts plans and actions as necessary.

Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments/Country Offices and with international partners in a constructive and collaborative manner.

Working Conditions/Physical Requirements

Minimum noise levels in an office environment

Ability and willingness to travel domestically/ internationally up to 25 %

Position is based in an office, requiring sitting at a desk most of the day

Requires lifting of 0-10 lbs. occasionally or as needed

Summary of Benefits

IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment which supports health workers so they can improve the lives of people throughout the world.

IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

To apply and learn more about IntraHealth Careers @: http://www.intrahealth.org/section/careers

Learn more about ‘Who We Are’ @: http://www.intrahealth.org/section/about-us1

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