PROPEL Health Timor-Leste Finance Officer

PROPEL Health Timor-Leste Finance Officer

Position Summary: Finance Officer, PROPEL Health Timor-Leste (multiple candidates may be selected)

Reports to: Director
of Finance and Administration, PROPEL Health Timor-Leste

Palladium is seeking a Finance Officer in Timor-Leste for its PROPEL Health project. In Timor-Leste, PROPEL Health will strengthen the health system to sustainably increase equitable access to and demand for family planning and reproductive health services and maternal and child health care.

The Finance
Officer, based in Dili, Timor-Leste, will be responsible for responsible for
ensuring compliance with the Timor-Leste government, USAID, and company
policies and procedures in the areas of finance. The incumbent will report to
the PROPEL Health Timor-Leste Director of Finance and Administration.

Primary Duties and Responsibilities:

 Budget, Accounting and Financial Management: 

• Ensure all finances are managed in alignment with the Timor-Leste government regulations, company and client’s financial policies and procedures.

• Liaise with project team in Timor-Leste Office and HQ to prepare, review and revise project budgets and expenditure forecasts.

• Forecast project expenditures through field office, timely submit funds transfer requests (FTR) and manage cash flows in field office.

• Communicate and follow up with relevant suppliers, consultants, vendors, contractors, and staff with regards to invoices, payments, advances, or finances 

• Reconcile and review invoices for payments. Ensure necessary review, deliverables, and approvals before issuing payments. Write checks and issue payments 

• Ensure applicable tax withholding and deductions are taken care of as per the Timor-Leste laws and regulations.

 • Maintain up to date bank and petty cash account transaction records and supporting documentations.

• Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion.

• Prepare, review, and submit/upload regular field vouchers and financial reports to HQ, as required.  

• Collect bank statements for the bank accounts, review cash book, and reconcile the account 

• Review monthly financial reports and inform/update expenditure forecast/budget on regular basis.

• Prepare financial report as necessary and provide necessary financial support to the project.  

• Responsible for entering all transactions into the internet banking system 

• Ensure field vouchers are prepared accurately, supporting documents are on file, and all transactions are coded in accordance with general ledger and project charge code(s) 

• Certify that all cleared cheques are in the filed bank statement. If a transaction has not cleared in the current period, ensure it is reflected as cleared in the next periods bank statement 

• Submit monthly end-of-the month bank statement to Treasury 

• Responsible for timely upload of the field voucher to Costpoint and SharePoint systems  

• Reconciliation of the petty cash account.  Ensure in-country project delivery team maintains up-to-date petty cash account transaction records and supporting documentation to submit to DC as required twice a month

• Secure approvals in the delegation of authority (DOA) portal for all electronic payments made in Timor-Leste.

• Any other budget, accounting and financial duties as assigned 

 Payroll & VAT: 

• Manage employee salary administration according to Timor-Leste laws, statutory requirements for income taxation, social security and other contributions, medical care, insurance, and other benefits 

• Ensure payroll is correctly calculated and that salaries and withholdings are paid on time 

• Process for applicable tax exemptions and VAT reimbursements during or after procurements. 

• Ensure VAT reimbursement and supporting documentation are submitted to the Timor-Leste tax authority on time.

• Any other payroll & VAT duties as assigned. 

 Audit: 

•Ensure financial records, including payroll, withholdings, VAT reimbursement, are in order for a future audit

•Contribute to the project entity audit, and assist in any USAID audit (if required) 

•Any other audit duties as assigned.  

Required Qualifications:

• Five years of work experience in finance with an international organization and USG-funded project experience

• Thorough knowledge and understanding of professional accounting principles, theories, practices and terminology as well as principles and accepted procedures associated with USAID regulations is highly desirable 

• Previous experience in payroll, expense reporting, invoice processing and ensuring completeness, accuracy, and validity of accounting data of documents 

• Demonstrated familiarity with USG financial reporting and compliance requirements 

• Previous experience preparing project/company financial reporting (i.e., field vouchers), reconciling project/company bank statements, managing bank accounts, managing and monitoring petty cash, preparing payroll, tracking expenses according to budget, maintaining records to meet tax requirements including payroll, customs and Value Added Tax (V.A.T) taxes 

• Previous experience with workplan budgeting, budget monitoring, and forecasting 

• Demonstrated ability to work effectively in team-based environment and ability to interact with a variety of vendors and stakeholders. 

• Strong written and verbal communications skills; fluent in English 

• Timor-Leste nationals are strongly encouraged to apply for this role

Palladium is a child-safe
organization, and screens applicants for suitability to work with children. We
also provide equal employment to all participants and employees without regard
to race, color, religion, gender, age, disability, sexual orientation, veteran,
or marital status.