Project Support Coordinator
The Administrative Coordinator is responsible coordinating office administration, operations and procedures and technical assistance activities to ensure organizational effectiveness and efficiency. S/he is responsible for managing inventory, asset and store management, Travel Management, Support HR Documentation, Voucher Scanning, the implementation of the activities under MSH in Bangladesh. The position must demonstrate the ability to use sound business judgment in assuring that all costs are reasonable and necessary for the completion of the office projects and MSH’s mission.
Accounting and Finance
Provide accounting and financial support to the Finance and Administration Manager.
Prepare all the vendors payable vouchers, receiving and stamping all the invoices on the date they are received, attaching all the relevant approved Emails and Request Forms for cross reference on the invoices
File accounting vouchers (check, deposit and general vouchers) and ensure availability of all supporting documentation
Review and process of advances and travel claims and work with country program staff to resolve accounted related issues, as per MSH policy and procedures for request for advances and reimbursement.
Travel to bank, tax office, government agency and vendor on office required tasks
Ensure smooth functioning of administrative operations as per policy and compliance.
Answering telephone calls, responding to queries, and replying to related emails.
Maintaining general office files, including vendor files, and other files related to the operations;
Keep track of office supplies, equipment/furniture and ensure adequate stationery and supplies are available in the store;
Maintain inventory asset tracker per MSH policy and standard operating procedures;
Manage office facilities and ensure utilities are maintained and functional or repaired;
Help and coordinate the procurement for the office and plan based on needs; and
Performing other relevant duties when needed.
Events & Travel Management
Coordinate logistics for all Project events and requested services including reserving conference/workshop venues, determining catering needs, preparing conference/workshop materials, assistance with arranging for the travel, lodging, and registration of participants, consolidating conference/ workshop evaluation results and maintaining any necessary records.
Provide logistics support in booking travel and accommodations for local/visiting staff, consultants, government partners, including coordinating required authorizations, visas, travel insurance as appropriate, and ensuring airport transfers.
Provide support for a variety of office/administrative functions, as requested by the Country Project Director
Required Minimum Education
Required: Bachelor’s degree in business administration or any other field required.
Preferred: Masters/MBA in relevant field
Required Minimum Experience
Required: 3-5 years of relevant experience required (logistics, office and activity management, and finance/procurement; experience working with an international team, a plus).
Preferred: 1 to 3 years’ experience in a related position in a similar minded organization
Knowledge and Skills
Strong ability to communicate clearly and concisely in English, both orally and in writing.
Ability to work collaboratively in a complex, high pressure and diverse work environment with many deadlines both as a member of a team and autonomously.
Excellent computer skills including Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook and Internet research.
Excellent writing, organizational and communications skills including organizing, scanning and summarizing information.
Demonstrated prioritization, organization, planning, time-management, and problem-solving skills. Excellent time management and multi-tasking ability.
Highly self-motivated with demonstrated ability to be proactive.
Experience working with teams to achieve results as well as ability to work independently, take initiative, and use good judgment.
Demonstrated competence in strategic management, to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
Tact and ability to work effectively with others at all levels, both internally and externally.
Ability to collaborate effectively with colleagues from a broad range of nongovernmental, governmental, and international organizations in client countries.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
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Management Sciences for Health (MSH) is a global health nonprofit that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.
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