Payroll Accountant, Accounting, Boston, United States 274 views

Payroll Accountant

Country : United States

City : Boston

Type : Full Time

Program (Division) : Finance – Accounting


The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit:

CHAI’s finance team is based out of our Boston office, and provides operational support to programmatic teams working in over 30 countries around the world. Our program teams work to improve access to quality health care and focus on a number of different issues and disease areas including, but not limited to HIV, vaccines, malaria, and maternal and newborn health. As Payroll Accountant, s/he will support multiple initiatives within CHAI driving the payroll process, providing strong customer service and serving as the liaison with CHAI’s payroll provider. The Payroll Accountant is responsible for the timely and accurate delivery of payroll and related client service, including recordkeeping and reporting.

This role is based in Boston and reports to the Senior Payroll Manager.


Provide quality customer service to all employees when responding to all salary inquiries

Provide clear and timely communication to staff on any payroll related changes or updates

Resolve all staff questions and issues in a timely manner

Process bi-weekly and monthly ADP and international (Immedis) payroll cycles

Prepare associated international wire file for ADP payrolls

Coordinate with HR to enter all payroll data necessary to process and meet clients’ payroll schedules (new hires, personnel changes, terminations, address changes, salary changes, tax changes, 401k deductions, etc.)

Maintain current knowledge of the ADP payroll processing system

Assist in the review of payroll records to ensure compliance with applicable state and federal wage and hour laws, payroll tax, etc.

Process bi-weekly and monthly 401K upload to Fidelity

Ensure that state registrations are current

Respond to all correspondence from state revenue and unemployment agencies

Assist in the review of quarterly SUI & 941 reports for accuracy

Assist in the review and issuance of year-end W-2’s

Run scheduled standard and ad hoc payroll reports

Correspond with federal, state, and local tax agencies on behalf of clients; keep up to date with any changes in payroll laws

Manage BOX accounts and maintain payroll reports for country teams, global teams and operational support staff



global health

health systems


maternal and newborn health


payroll tax


Assist in processing international payrolls including monthly reconciliations, responding to questions from Country Directors

Distributing monthly international payroll registers and all tax reports

Ability to create excel postback file of bank statement expenses to be loaded to General Ledger monthly

Liaison with the accounting team in reconciling outstanding bank balances

Respond to all payroll emails timely and with urgency

Other responsibilities as needed


Bachelor’s degree in business or related field or equivalent experience preferred

Minimum of 3-5 year’s work experience with primary responsibility for payroll administration and processing

Experience working with payroll systems, specifically ADP

Knowledge of payroll and accounting practices and principles

Knowledge of state and federal employment laws relating to key areas of responsibility

Excellent interpersonal and communication skills (both written and verbal at all levels of management); strength in developing and maintaining client management relationships

Ability to work effectively across the organizational and functional boundaries, including with other finance and operational departments

Highly motivated self-starter capable of working independently as well as with a team

Ability to multitask and work in a fast-paced, limited structured environment; exceptional organizational skills required

Ability to adapt quickly to change and create controls that enhance management decision making

Ability to create structure and definition in situations that are uncertain or ambiguous in a team environment

International payroll experience preferred but not required


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