Operations Officer, Rwanda Integrated Health Systems Activity 221 views

Operations Officer

Company Overview:

About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives. 

Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.  

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com

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Project Overview and Role:

Palladium
seeks an Operations Officer for the USAID-funded
Rwanda Integrated Health Systems Activity (RIHSA). RIHSA seeks to support the Ministry of
Health in strengthening Rwanda’s health system to provide quality health care
for Rwandans while building the capacity of the GOR to move away from a
donor-financed health system to self-reliance. The project is aimed at
achieving two major objectives:

1. Reduce financial barriers to health care through a mix of public and private interventions and provide tools for improved domestic resource mobilization and improve health care financing for the GOR.
2. Improve the quality of essential health services at national, facility and community levels utilizing a health systems approach.

Through
a focus on financing and quality, RIHSA provides technical assistance to the
GOR on various strategies, tools and approaches that will allow Rwanda to
sustainably fund its healthcare system and provide quality care at all levels.
The Activity is implemented by a consortium led by Palladium International LLC
(Palladium) in partnership with RTI International, the Council for Health
Service Accreditation of Southern Africa (COHSASA), Zenysis Technologies, and
the Rwanda Agency for Accreditation and Quality of Healthcare (RAAQH).

 Primary Duties and Responsibilities: 

Procurement and Contracts Management:

• Conduct procurements in compliance with government, client and corporate procurement policies and procedures.
• Take lead in exploring market and collecting price quotations from suppliers and vendors for the Project’s goods and services.
• With guidance from the Finance and Operations Manager, lead the Activity on conducting due diligence screening searches for all Activity’s vendors, including independent consultants and firms.
• Collect necessary documents and information to process purchase orders, independent consultant agreements and subcontract/agreements.
• Work with the Finance and Operations Manager in management of contracts and vendor agreements.
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, etc.
• Work with the Finance and Operations Manager to ensure all Activity procurement of goods and services achieve Value for Money.

Office Administrations and Logistics:

• With the support of the Administrative Assistant, work with the Project Drivers to ensure that project vehicles are properly serviced and maintained, have valid comprehensive insurance and are ready to support project implementation activities.
• Coordinate the management of office fixed assets, premises, supplies, publications, facilities, and logistic services as required.
• Act as a stand in person for the Administrative Assistant in their absence from work on official terms.
  

Perform all other duties and tasks as assigned.

This position reports to RIHSA Finance and Operations Manager.

Required Qualifications:

• Bachelor’s Degree from a recognized academic institution in business or related field or 3 years working in administration.
• Proven competency in planning, organizing, and implementing operational activities including procurement.
• At least 3 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations is an advantage.
• Proficiency in MS Office applications
• Sound written and verbal communication skills in English
• Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored. 
• Demonstrates good judgment and decision making.