Grants Coordinator 125 views

Grants Coordinator

Company Overview:

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. 

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives. 

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status. 

Project Overview and Role:

EXPAND Overview

New Partnerships Initiative (NPI) Expanding Health Partnerships—NPI EXPAND
Project— is a five-year, U.S. Agency for International Development (USAID)
funded project which aims to support Missions with increasing the availability
and utilization of quality health services across all USAID priority health

line with the Journey to Self-Reliance (J2SR), USAID is committed to expanding
its range of implementing partners by investing in new and underutilized local
partners (NUPs) and strengthening their capacity to strategize, plan, and
implement health sector programs with USAID funds. Enhanced participation of
capable local partners to increase demand for and delivery of high-quality, high
impact health services will enable governments to meet crucial health goals
equitably and sustainably. NPI EXPAND will catalyse opportunities to scale up
innovative interventions by strengthening the capacity of NUPs with varying
levels of capabilities and exposure to USAID through a subaward/grants
management program.

NPI EXPAND Senegal Activities

goal of the NPI EXPAND activity in Senegal is to increase access to quality
priority products and services, including family planning and maternal, neonatal
and child health products and services, and to increase the commitment of
individuals and communities in the management of their health services.

NPI EXPAND will achieve these goals by
meeting the following objectives:
1) Strengthen the sustainability
and organizational capacity of key NGOs to successfully manage social
marketing and health advocacy programs as prime recipients of USAID
2) Increase utilization of priority
health products and services, including socially marketed contraceptives
and FP services, water treatment products and mosquito nets.
3) Increased adoption of innovative health practices, increased adoption of innovative technologies by the health sector, and scaling of underused health innovations.


The objective of the Subawards/Grants Management program
of NPI EXPAND is to provide effective and efficient subawards/grants
management, guiding grantees through the grant lifecycle to support their
successful implementation of activities in support of the NPI EXPAND
objectives. The Senegal Grants Coordinator, under the NPI EXPAND Grants
Team, will aid in promoting consistent implementation of policy and procedures,
flexibility, responsiveness, innovation, and collaboration in the
administration of the NPI EXPAND subawards/grantmaking program in Senegal. This
position will report administratively on a day-to-day basis to the Senegal Country
Team Lead in Dakar, with functional reporting to the Grants Management Director
(or her designee) in Washington, DC.

and Responsibilities

Grants Coordinator will be expected to:
– Implement grant activities at country level;
– Oversee grant management and grantee project and implementation at the country level;
– Work closely with HQ colleagues to provide effective and collaborative due diligence and oversight of grants;
– Participate in risk assessment processes, providing local input and cultural insight into the assessment of the eligibility and grants administration capacity of prospective grantees;
– Analyze proposal budgets for allowability, allocability, and reasonableness within the country context;
– Ensure the smooth management of the country grants portfolio, including timely payments, quick responses to grantee inquiries, and efficient troubleshooting, problem-solving, and reporting through the Project structure;
– Verify and facilitate the technical review and approval of milestone achievements in each grant subaward;
– Maintain an up-to-date country grant portfolio, sending all reminders, follow-ups, and closeouts;
– Review grantee reports, payment requests, and conduct resolution of invoice review findings;
– Facilitate grantees’ understanding of their grant, timely reporting, and audit requirements;
– Ensure that awarded grants are compliant with the NPI EXPAND Grants Manual and US Government regulations and/or other special requirements;
– Serve as primary point of contact for post-award grants implementation, ensuring all grant files are complete, accurate, and up to date for spot checks and audits;
– Routinely communicate with grantees (weekly) and provide minutes of grantee meetings to all relevant staff;
– Review internal documents and processes for compliance as needed;
– Perform other duties as assigned under the NPI EXPAND project.

and Location of Performance

Period of performance is
one year, with annual renewal based on performance and funding availability. Location
for this engagement is Dakar with possible travel in-country. Some
international travel may be required to support other NPI EXPAND activities,
attend meetings or participate in conferences or workshops. Only Senegalese nationals currently residing
in Senegal will be considered for this position.

Required Qualifications:

  • Bachelor’s Degree in international development, international studies, business, finance, accounting, non-profit administration, or other relevant field;
  • Experience working with USAID grant making process and grant cycle;
  • Experience in business, finance, contracts, grants, or a related field;
  • Experience managing USAID grants management systems highly preferred;
  • Effective communication and excellent interpersonal skills;
  • Professional working proficiency (written and oral) in English and French;
  • High level of computer literacy and strong experience with Microsoft Office products; particularly Microsoft Excel;
  • Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times;
  • Ability to travel on an occasional basis;
  • Attention to detail and ability to multi-task, set priorities, and organize grants tasks in a timely and efficient manner;
  • Strong ability to be a team player and self-starter, comfortable in a supporting role, working independently, and in a multicultural environment;
  • Senegalese nationality.

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