Finance Officer, Direct Disbursement Mechanism 585 views

Finance Officer, Direct Disbursement Mechanism  (2001783)  
Grade: NO-B
Contractual Arrangement: Fixed-term appointment
Contract duration: 1 year (Subject to availability of funds, satisfactoryperformance and continuing need for the position).
: 

Job Posting

: Apr 13, 2020, 1:16:56 PM

Closing Date

: May 4, 2020, 10:59:00 PM

Primary Location

: Pakistan-Islamabad

Organization

: EM/POL Polio Eradication

Schedule

: Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings. 
.P  Purpose of the Position

To oversee the implementation of the Direct Disbursement Mechanism (DDM) for the polio eradication initiative and other programs (as necessary) in Pakistan. Ensure the timely payment of frontline workers, oversee financial transactions and liquidation of payments. The responsibility includes also assisting in updating guidelines, ensuring adherence to Standard Operating Procedures (SOPs). Assistance to national and international personnel on all financial issues related to Supplementary Immunization Activities (SIAs) for the program.


     Job Description

       Objectives of the Programme           

The continued transmission of poliovirus in Pakistan is a national public health emergency. Pakistan is now only one of three countries with wild poliovirus circulation. The World Health Organization (WHO) together with other partners from the Global Polio Eradication Initiative is supporting the government in its effort to end polio in Pakistan. As part of the National Emergency Action Plan for 2020, the program will continue to plan and conduct SIAs. During each SIA round approximately 230,000 volunteers are hired as campaign workers for different tasks (vaccinators, supervisors and area in-charges). The Direct Disbursement Mechanism (DDM) is a system managed by WHO that ensures payment of frontline workers in an efficient and timely manner. WHO contracts financial institutions to deliver the payment to the beneficiaries.



 

         Organizational context :

       Under the direct supervision of the Operation Officer and the overall guidance of the Program Management Officer, the incumbent is expected to ensure payment of FLWs through the direct disbursement mechanism. The incumbent will be expected to ensure capacity building of staff and other personnel on DDM. Considering the continued change in the financial technology sector, the position requires exploring new opportunities for improvement and upgrading of the system. The assignment requires on-going contacts with counterparts, banks, financial entities, service providers, other UN agencies and NGOs.


      Summary of Assigned Duties :

        Under the direct supervision of the Operation Officer and the overall directions of the Program Management Officer for the Polio Eradication Initiative in Pakistan, the incumbent will be: 

 

1)      Responsible to oversee the end to end process of DDM from planning, implementation, paying, reconciliation, quality assurance, and other reporting instances related to DDM

2)      Collaborate with the SIAs team in the development/revision of rate cards, budgetary plans and forecasts. Monitor financial implementation, consolidate financial statements and progress reports (multiple audiences)

3)      Responsible for monitoring and managing SIA budgets, PO balance, award and expenditure management. To verify and validate that financial transactions in the DDM database and Global Management System (GSM) are compliant with the donor requirement and WHO rules and regulations.

4)      Upon completion of a payment and prior to PO closure, responsible for the preparation of the consolidated payment update, disbursement report, variance analysis per budget head and FACE

5)      Responsible for the documentation and archiving of files, database, portals including back-ups (soft and hard copies).

6)      Focal point for the bank and other parties (accounting firm, third party etc.) contracted for the project. Responsible for the close monitoring of service delivery, addressing disbursement issues and ensuring smooth payment of FLW in accordance with the program expectations and agreed upon timeline.

7)      Participate in the periodical revision and dissemination of the DDM payment guidelines and SOPs.

8)      In collaboration with other units, responsible for providing leadership in capacity building for staff and personnel in accounting and compliance to financial rules and regulations.

9)      Ensure effectiveness of the DDM compliance with WHO Financial rules and regulations.  collaborate and coordinate with other units, organize periodic performance assessments and review of the Sub-Offices.

10)  Study new innovations in the financial technology sector, assess the feasibility of further strengthening of the DDM and/or enhancing value for money for the program

11)  Address any financial concerns from Regional office, Headquarters as well as the audit queries/observations/recommendations in relation to DDM.

12)  As part of the mandatory assurance against direct implementation of large scale immunization activities, take part in the establish of an in house or through a contracted accounting firm a system that independently track, monitor and report on effective payments of incentives to the FLWs.

13)  Undertake other duties, as required, in relation to the polio eradication program

 

   Competencies:

                   

            1. Producing results

            2. Knowing and managing yourself

            3. Ensuring the effective use of resources

             4. Teamwork

             5. Respecting and promoting individual and cultural differences



    Functional Knowledge and Skills

      

         Excellent organizational and managerial skills; ability to multi-task, identify and solve problems. Excellent interpersonal and leadership skills; ability to negotiate with and convince officials with tact and diplomacy. Skills in organising training programs for public health workers on operational and finance issues. Ability to write in a clear and concise manner, and to present factual information. Knowledge of WHO, the UN System and procedures as related to the work.

 

      Education Qualifications

 

      Essential :   University degree in Bachelor of Commerce, Economics, Accounting and Finance

 

       Experience

 

     Essential  : At least 5 years experience in finance with UN or International NGO dealing with similar project.

    Proficiency in MS Office 

       Desirable :  Experience or knowledge of WHO mandate and goals of Polio Eradication Initiative

 


   Language Skills:  Essential: Expert knowledge of English and local language


      

    Other Skills (e.g. IT) :  Proficiency in MS Office

 


Additional Information

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • For information on WHO’s operations please visit: http://www.who.int.
  • WHO is committed to workforce diversity.
  • WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encourage
  • Only nationals of the country will be included.

 

 


 

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