Executive Assistant 79 views

Position Title:  Executive Assistant

Reports to: Provost for Academic Affairs and Research

Location: Remote; Haiti

Employment Type: Full-time, Regular

Position Overview:

The Executive Assistant works alongside the Provost of Academic Affairs and Research, serving as a member of the team. This person will perform a variety of sensitive tasks, serving as a point of contact between the provost and others. An ideal candidate is responsive, thoughtful, polite, friendly, self-directed, organized, positive, and seeking a challenging role.The role is open to remote work in the United States initially, but the candidate must be willing to relocate to Haiti.

Responsibilities:

• Handles executive correspondence.
• Drafts minutes of executive meetings.
• Assist the Provost in managing her calendar.
• Prioritizes and manages communication.
• Archives and organizes documents as requested by the provost.
• Supports the management of all activities related to the Department of the Provost.
• Prepares quarterly, annual, and expense reports for the provost.
• Schedules and organizes meetings.
• Plans and organizes events.
• Assists with minor accounting functions.
• Prepares and forwards disbursement vouchers to finance and accounting for the Department needs/activities.
• Prepares and routes requisitions to the purchasing and operations departments.
• Analyzes budgets for upcoming activities.
• Collaborates with finance, accounting, and human resources offices.
• Arranges transportation travel.
• Drafts or revises documents and emails.

Qualifications:

• High school diploma requires, some college preferred.
• Minimum two years of experience as an administrative assistant, preferably in Haiti.
• Strong computer skills including Excel and Outlook.
• Excellent written and verbal communication skills.
• Experience collaborating with international stakeholders.
• Must be fluent in French, Haitian Creole, and English.
• 5+ years of experience living and working in a low resource setting, preferably in Haiti.
• Highly organized.
• Experience working with confidential information.
• Polite, congenial.
• Exemplary interpersonal skills: ability to collaborate effectively with culturally diverse staff across departments and country.
• Interest in social justice strongly desirable.

Organizational Profile:

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate based on race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities. 

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.