Director of Finance, Administration and Grants – Malawi HSS

Director of Finance, Administration, and Grants – Malawi HSS

Company Overview:

About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives. 

Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.  

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com

Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Project Overview and Role:

Reporting
to the Project Director, the Director of Finance, Administration and Grants, will oversee all financial operations and
tasks, including oversight of the management of grants and sub-grants, in
addition to accounting, procurement, grants management according to USAID and USG procedures, rules, and regulations, this
position will supervise the accounting team to coordinate reporting activities.

 Primary Duties and Responsibilities: 

• Provides overall management of administrative operations, including logistics, procurement, budgeting, finances, human resources, information technology, property, and security.
  
• Oversees sound and effective systems for project administration and operations, including grants, subcontracts, procurement, and compliance.
  
• Support COP to maintain effective working relationships with donors and key government officials related to finance and operations.
  
• Support the annual workplan process and other strategic planning processes.
  
• Coordinate budgeting processes for program activities and conduct continual analysis and planning of operating, staff, and external project expenditures.
  
• Manage the procurement process, including negotiating competitive prices and documenting decision-making processes in accordance with USAID and Palladium’s regulations.
  
• Monitor salaries and benefits to ensure they are in line with agreed budget plans and competitive compensation structure benchmarking studies.
  
• Ensure contractual obligations are sound and appropriate for project.
  
• Supervises financial operations and monitoring of obligations, budgets, and expenditures.
  
• Prepares budgets for annual work plans and financial reports for USAID.
  
• Coordinates and manages the mobilization of short-term and long-term technical assistance and administrative staff.
  
• Develops internal control measures to ensure accurate and timely financial reporting at the headquarters and field levels.
  
• Conducts internal and coordinates external financial audits.
  
• Fluent writing, reporting, and presentational skills in English.
  

Required Qualifications:

• Master’s degree or higher in accounting, finance, business management or a related field is required.
  
• At least 7-10 years of senior-level experience managing finance, administration, grants management, and operations activities for complex and large-scale donor funded programs, particularly with subcontractors. At least 3 years’ experience in the management of programs of the same complexity and size.
  
• In-depth knowledge of USAID financial management rules and regulations, and reporting requirements
  
• Demonstrated experience with supervision and oversight of subgrants and subcontracts
  
• Demonstrated experience in management, supervision, and coordination of a team of senior finance, HR, grants, and operations professionals
  
• Excellent knowledge of local labor laws and policy interpretation
  
• Advanced skills in budgeting and financial reporting with USAID programs and projects
  
• Knowledge of basic accounting software packages, advanced proficiency in Word and Excel
  
• Superior attention to detail: organizational skills, planning skills, problem solving skills, analytical skills, and critical thinking.
  
• Fluency in English.