Cashier 17 views

Description

POSITION OVERVIEW

The position holder reports to the Monrovia Senior Accountant and manages the bookkeeping and cash management function of PIH Monrovia Office consistent with generally accepted accounting principles.

Duties and Responsibilities

  • Manages Petty Cash system.
  • Reviews payments Request, for proper coding (Supercode, fund, Program and site), approval etc.
  • Processes petty cash and check payments.
  • Receives and reviews petty cash related requests/vouchers for cash disbursement or liquidation in full.
  • Ensures that supporting documents (cash receipts, vouchers, attendance sheets, travel documents, TORs, Event Reports, Trip Report, Email Communication, etc) are accurate and orderly organized.
  • Prepares monthly petty cash reports in field connect.
  • Prepare accurate daily cash count for approvals.
  • Manages the safe ensuring safety at all times.
  • Works with Sen. Accountant to review and inputs Aps transactions in omni.
  • Forwards payment confirmations to sites and ensure receipts are collect.
  • Enters PIH Mobile Money into only Mobile Money Platform.
  • Collects and Deposit checks into PIH Bank account with supporting documentations.
  • Manages petty cash levels and ensure liquidity.
  • Manages petty cash advances and ensure timely liquidation.
  • Manages checks books and ensure they are kept in PIH safe.
  • Supports Snr Accountant or Accountant to ensure invoices are collected and paid on time.
  • Input invoices in Microsoft Dynamics (Serenic).
  • Collects, reviews and make cash advances, reimbursements, etc payments to Monrovia Staff in line with PIH Internal policies and donor requirements.
  • Ensures hardcopies of donor reports are photocopied and delivered on time.
  • prepares weekly petty cash top up request.
  • Processes daily hire requests.
  • Ensure monthly payroll taxes are paid to relevant government agencies on time.
  • Logically file (hard copies and electronic) all financial and business documents of
  • Reviews and processes reimbursement in line with PIH and donor requirements and process at the field level.
  • Liaise with grants and compliance to ensure procurement/purchases are made in compliance with donor requirements.
  • Supports donor based and annual audits by locating and organizing requested documents.
  • Any task(s) as assigned by the Snr Accountant.

Success Factor

  • Attention to details
  • Demonstrate understanding of PIH overall mission.
  • Ability to be coachable.
  • Ability to work in teams and under pressure.

 

More Information

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