ASAP Contracts, Grants & Capacity Senior Officer, Washington, United States 17 views

About Accelerating Support to Advanced Local Partners (ASAP)

ASAP is funded through an Indefinite Delivery, Indefinite Quantity Contract (IDIQ) led by IntraHealth. The purpose of the contract is to rapidly prepare Local Partners to have the capabilities and resources to serve as Prime Partners for USAID/U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) programming, in compliance with USAID and PEPFAR procedures, for PEPFAR program implementation in FY20 and FY21.

Summary of Role

IntraHealth International is seeking a contracts specialist to be based in the Washington, DC office. The contracts specialist will support the ASAP project team internal procedures and provide quality capacity development to local organizations in subaward management. S/he will maintain a database of preferred vendors and refresh preferred vendor competitions on at least an annual basis will establish and maintain positive working relationships with internal and external clients globally. S/he will report to the director of ASAP, with a dotted line to the HQ CG manager.

Essential Functions

Client Relationships

Establish close working relationships with IntraHealth headquarters Contracts and Grants Department and other HQ departments.

Provide input on effective and efficient subcontracting strategies, industry best practices, and compliance with IntraHealth and USAID contract requirements.

Liaise with subcontractors and consultants during the negotiation of agreements and in the collection of deliverables and invoices.

Responsibilities Include:

PROCUREMENT & CONTRACT MANAGEMENT

Update procurement plans on at least annually and based on budgeted activities in coordination with the Director and the Contracts and Grants Manager.

Establish selection criteria for tender opportunities in coordination with the ASAP director.

Prepare bid templates and guidance for subcontractor organizations and consultants in preparation for the bidding process.

Monitor the mailbox for incoming bids and manage the question and answer period.

Carry out administrative tasks as secretary of the procurement committee, including scheduling the review and evaluation of bids, preparing and collecting conflict of interest & bid confidentiality forms before emails/envelopes are opened; drafting and keeping the minutes of all meetings of the evaluation committee, along with relevant records and documents; registering attendance to meetings and compiling the evaluation report and its supporting annexes.

Review subcontractor budgets and rates for cost allowability, reasonableness and realism in relation to proposed scopes of work. Negotiate rates as applicable.

Run Amber Road requests.

Prepare and submit the Purchase Requisition Form (PRF), evaluation Report and supporting documentation, checklist and draft contract , as necessary.

Send notifications to successful and unsuccessful bidders.

Tags

capacity development

contract management

global health

pepfar

portuguese

procurement

program implementation

sharepoint

time management

Draft request to subcontract communications and submit to the HQ C&G Manager for approval and submission to the USAID contract officer.

Review procurement requests (consultant and service agreements, purchase orders, leases) for accuracy and compliance with IntraHealth policy and procedures and award conditions.

Seek prior approvals, waivers and requests for modifications from funders, as applicable.

Maintain subcontractor and consultant files for audit and record retention purposes.

CAPACITY DEVELOPMENT

Provide technical assistance in the area of subaward management to develop the capacity of local partners to be prime recipients and consortia leads. Assistance in this area will cover cradle-to-grave subaward management and include: developing training on subaward management, , contract negotiation, development of templates with flow-down provisions and subrecipient monitoring.

MINIMUM REQUIREMENTS

Bachelors with eight years experience or Masters Degree with four years experience Business Administration, Finance, or related field.

Experience preparing procurements and associated competitive efforts.

Expert knowledge of USAID Acquisition Regulation (AIDAR) or Federal Acquisition Regulation (FAR) and practices, preferred.

Demonstrated experience in managing IDIQ type contracts.

Ability to develop and implement training on subaward management.

Attention to detail and excellent time management skills.

Ability to independently exercise judgment and to work both independently and as a member of a team

Ability to use various Microsoft applications, such as Excel, Word, Outlook, Teams and SharePoint, to support procurement efforts and associated communications.

English required, French and Portuguese preferred.

Why Join IntraHealth?

IntraHealth International is a global health nonprofit that has worked for 40 years in over 100 countries. We improve the performance of health workers and strengthen the systems in which they work so that everyone everywhere has the health care they need to thrive.

IntraHealth’s programs generate long-term social and economic impact to keep communities around the world healthy, strong, and prosperous. And our dynamic staff are passionate about global health and committed to excellence.

Join us. The future of global health starts here.

Summary of Benefits

IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment which supports health workers so they can improve the lives of people throughout the world.

IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

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