Director of Finance & Operations USAID/Kenya Private Sector Opportunities

Director of Finance
& Operations (DFO)/ Grants Manager – USAID/Kenya & East Africa Private
Sector Opportunities to a Fully Private Care and Treatment

Company Profile

For the past 50 years, we have been making Positive Impact
possible. With a team of more than 2,500 employees operating in 90 plus
countries and a global network of more than 35,000 technical experts, Palladium
has improved – and is committed to continuing to improve – economies, societies
and most importantly, people’s lives.

Palladium
develops and delivers innovative, locally relevant, evidence-based solutions to
improve the health and well-being of people around the world. Since 1971, we
have assisted governmental and non-governmental agencies, foundations, and the
private sector by designing, implementing, and evaluating programs in HIV/AIDS,
sexual and reproductive health, population and family planning, maternal and
child health, infectious diseases, and gender. Palladium has deep expertise in
policy and advocacy, research and strategic information, health markets and
private sector engagement, modeling and economic analysis, patient monitoring
and management/HMIS, strategic consulting, and program management.

Palladium is a child-safe organization, and screens applicants for
suitability to work with children. We also provide equal employment to all
participants and employees without regard to race, color, religion,
gender, age, disability, sexual orientation, veteran, or marital status.

Project Overview
& Position

The DFO/Grants Manager is a full-time
position for an upcoming award being solicited through USAID/Kenya & East
Africa to promote Private Sector Opportunities
to a Fully Private Care and Treatment. USAID/Kenya & East Africa’s Health,
Population, and Nutrition (HPN) Office has realized the need to expand their
approach to private sector engagement, and the paradigm of their relationships
to be more transformational and private sector led. In line with USAID’s new
Private Sector Policy, USAID/KEA’s office has prioritized the following areas
to engage the private sector to reshape the healthcare supply in Kenya using
market-based approaches that will increase access and contribute to a
sustainable health system: 1.) Expand and strengthen supply chain partnerships;
2.) Increase the availability of small-scale private sector health providers;
3.) Increase access to financing for private health sector firms; and 4.)
Harness ICT/digital health private sector opportunities to scale up health
delivery. The DFO/Grants Manager will oversee
financial operations and tasks, including management of grants and sub-grants,
in addition to accounting, procurement, etc. according to
USAID and USG procedures, rules, and regulations, and will supervise the
accounting team to coordinate reporting activities.

This position will be based in Nairobi, Kenya and
is contingent upon contract award to Palladium.

Reports to:          Chief of Party
Duration:             5
years
Location:             Nairobi,
Kenya

Key Responsibilities

Provides overall management of administrative operations, including logistics, procurement, budgeting, finances, human resources, information technology, property, and security.
Oversees sound and effective systems for project administration and operations, including grants, subcontracts, procurement, and compliance.
Support COP to maintain effective working relationships with donors and key government officials related to finance and operations.
Support the annual workplan process and other strategic planning processes.
Coordinate budgeting processes for program activities and conduct continual analysis and planning of operating, staff, and external project expenditures.
Manage the procurement process, including negotiating competitive prices and documenting decision-making processes in accordance with USAID and Palladium’s regulations.
Monitor salaries and benefits to ensure they are in line with agreed budget plans and competitive compensation structure benchmarking studies.
Ensure contractual obligations are sound and appropriate for project.
Supervises financial operations and monitoring of obligations, budgets, and expenditures.
Prepares budgets for annual work plans and financial reports for USAID.
Coordinates and manages the mobilization of short-term and long-term technical assistance and administrative staff.
Develops internal control measures to ensure accurate and timely financial reporting at the headquarters and field levels.
Conducts internal and coordinates external financial audits.
Fluent writing, reporting, and presentational skills in English.

Candidate Requirements

Master’s degree or higher in accounting, finance, business management or a related field is required.
Extensive senior-level experience managing finance, administration, grants management, and operations activities for complex and large-scale donor funded programs, particularly with subcontractors. At least 3 years’ experience in the management of programs of the same complexity and size.
In-depth knowledge of USAID financial management rules and regulations, and reporting requirements
Demonstrated experience with supervision and oversight of subgrants and subcontracts
Demonstrated experience in management, supervision, and coordination of a team of senior finance, HR, and operations professionals
Excellent knowledge of local labor laws and policy interpretation
Advanced skills in budgeting and financial reporting with USAID programs and projects
Knowledge of basic accounting software packages, advanced proficiency in Word and Excel
Superior attention to detail: organizational skills, planning skills, problem solving skills, analytical skills, and critical thinking.
Fluency in English.